Executive Assistant to Vice President – Commercial

About the role

The Executive Assistant provides comprehensive support to the Vice President – Commercial, ensuring smooth execution of strategic priorities and daily operations. Acting as a trusted extension of the VP, the role coordinates communication, monitors initiatives, and prepares key business materials.

Key responsibilities

• Manage the Vice President’s calendar, meetings, priorities, and day‑to‑day executive activities.
• Follow up with Country Vice Presidents and senior stakeholders on actions, deliverables, and deadlines.
• Prepare executive summaries, presentations, reports, dashboards, and meeting briefing materials.
• Track commercial performance indicators, highlighting trends, risks, and opportunities.
• Coordinate leadership meetings, prepare agendas, and monitor closure of action items.
• Liaise with internal and external stakeholders while maintaining professionalism and confidentiality.
• Organise domestic and international travel, including flights, accommodation, itineraries, visas, and meeting schedules.
• Manage expense claims, invoices, and related administrative documentation.
• Support business initiatives, projects, and research activities as required.

Required profile

• Strong executive support and stakeholder‑management capabilities.
• Advanced proficiency in Microsoft Excel, PowerPoint, and Outlook.
• Strong analytical and numerical skills with the ability to interpret business information.
• Ability to prepare professional presentations, reports, dashboards, and briefing materials.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook