Executive - Operational Excellence & Financial Management

About the role

The American University of Ras Al Khaimah (AURAK) is looking for a highly organized and proactive Executive for its Office of Operational Excellence & Financial Management (OEFM). The role provides comprehensive administrative and managerial support to the Vice President of OEFM, keeping the office running smoothly and handling confidential information with discretion.

Key responsibilities

• Provide administrative and clerical support to the Vice President of OEFM.
• Prepare and maintain documents, reports, spreadsheets, presentations and databases using Microsoft Office.
• Gather, compile and summarize data, reports, briefs and correspondence.
• Coordinate with units across the OEFM division on requests from the Vice President.
• Prepare correspondence, communications and reports required by the Vice President.
• Arrange meetings, prepare agendas, take minutes and keep meeting records.
• Provide secretarial support to standing committees of the University.
• Manage room bookings and conference facilities, and sort and distribute incoming and outgoing communications.
• Receive and assist visitors, order and maintain office supplies, and manage the office during the Vice President's absence.
• Handle confidential information securely and perform other duties assigned by the Vice President.

Required profile

• Bachelor's degree in Business Administration or a related field.
• 2-4 years of relevant experience in secretarial or administrative roles.
• Fluent English; Arabic is a plus.
• Strong administrative, organizational and office management skills.

Required skills

• Microsoft Office, especially Word, Excel, PowerPoint and Outlook.
• Advanced speaking, reading and writing English.