Executive Secretary (CEO Support)

About the role

The Executive Secretary provides high‑level administrative support to the Chief Executive Officer, ensuring smooth daily operations and effective time management. This senior‑administrative position requires discretion, strong organisational abilities, and the capacity to manage a wide range of tasks.

Key responsibilities

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing communications, including email, phone calls, and written correspondence.
• Arrange domestic and international travel, booking flights, accommodations, and ground transport.
• Prepare meeting agendas, gather supporting documents, and record minutes when required.
• Organise and maintain confidential documents, files, and records for quick retrieval.
• Conduct research and provide concise briefs on various topics for the CEO.
• Act as liaison between the CEO, senior executives, staff, clients, and external partners.
• Track expenses, prepare expense reports, and ensure compliance with budget guidelines.
• Assist with special projects, initiatives, and event coordination.
• Visit project sites or other offices as needed to support operations.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field (or equivalent experience).
• 3–5 years of experience as an Executive Secretary or Executive Assistant supporting senior leaders.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Strong multitasking ability and attention to detail.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Outlook.