Executive Secretary – Corporate Law Firm

About the role

The firm is seeking a proactive Executive Secretary to provide comprehensive administrative support to its legal team. You will be responsible for ensuring smooth day‑to‑day operations, handling document preparation, filing, billing, and travel logistics in a fast‑paced corporate law environment.

Key responsibilities

• Format and print documents and presentations for the legal team.
• Maintain and update team databases using Excel.
• Supervise electronic and physical filing, coordinating with the filing department.
• Prepare and regularly update billing and recovery statements.
• Manage stationery supplies and replenish as needed.
• Arrange domestic and international travel, including visas, tickets, accommodation, and expense settlement.
• Maintain diaries, schedule appointments, and handle routine correspondence.
• Keep stock of business cards for team members.
• Organise and coordinate meetings, conferences, and corporate functions.

Required profile

• Minimum 5 years of experience in an administrative or secretarial role.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent organisational and communication skills.
• Proven experience handling travel arrangements and expense processing.

Required skills

• Excel

What we offer

• Competitive salary up to AED 12,000 per month.
• Opportunity to work in a reputable corporate law firm on Al Maryah Island.
• Professional development in a dynamic legal environment.