Executive Secretary

About the role

The Executive Secretary provides high‑level administrative, strategic, and operational support to the CEO. This role ensures efficient management of executive priorities, seamless communication, and effective coordination across the organization.

Key responsibilities

• Manage the CEO’s calendar, appointments, and meeting schedules.
• Coordinate and prepare meeting agendas, presentations, reports, and briefing materials.
• Handle confidential information with discretion and professionalism.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and manage incoming communications on behalf of the CEO.
• Draft, review, and edit reports, presentations, and official communications.
• Organise domestic and international travel arrangements and logistics.
• Track action items, follow‑ups, and deliverables from leadership meetings.
• Support board meetings, executive committees, and leadership events.
• Maintain documentation, records, and filing systems.
• Assist in monitoring strategic initiatives and business priorities.
• Conduct research, prepare reports, and summarise insights for decision‑making.
• Coordinate cross‑functional projects to ensure timely execution.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–7 years of experience as an Executive Assistant or in a similar high‑level support role.
• Experience supporting C‑level executives is highly preferred.
• Exposure to corporate governance or board‑level coordination is an advantage.

Required skills

• Proficiency in MS Office (Outlook, Excel, PowerPoint, Word).