Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication with internal and external stakeholders. This role demands discretion, strong organisational abilities, and the capacity to manage a fast‑paced executive environment.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, take minutes, and handle follow‑up correspondence.
• Coordinate incoming and outgoing communications, including emails and calls.
• Act as liaison between the Chairman and internal/external contacts.
• Arrange travel itineraries, flights, and accommodations.
• Plan and organise events, meetings, and conferences.
• Assist in creating presentations and strategic material.
• Conduct research and gather data for decision‑making.
• Maintain an efficient filing system and manage confidential information.
• Provide primary medical support, First Aid, and basic medical services.
• Undertake special projects and assignments as delegated.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3‑5 years of experience in an executive‑level support role.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong organisational skills and flexibility to address urgent issues.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).