Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication with internal and external stakeholders. This position combines traditional secretarial duties with strategic assistance, including travel coordination, event planning, and basic medical support.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, minutes, and follow‑up correspondence.
• Handle incoming and outgoing communications (emails, calls, letters).
• Act as liaison between the Chairman and internal/external parties.
• Coordinate with departments to deliver reports and information on time.
• Maintain relationships with key contacts, partners and clients.
• Arrange travel itineraries, flights and accommodations.
• Plan and organize events, meetings and conferences.
• Assist in preparing presentations and strategic materials.
• Conduct research and gather data for decision‑making.
• Provide input on workflow improvement and office management.
• Draft, proofread and edit reports, presentations and documents.
• Maintain an efficient filing system for records.
• Handle sensitive and confidential information with discretion.
• Address urgent issues with flexibility.
• Undertake special projects delegated by the Chairman.
• Provide primary medical support, First Aid and basic medical services.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, Administration or Communications.
• 3–5 years of experience in an executive‑level support role.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).