Executive Secretary

About the role

We are seeking a proactive Executive Secretary to support the Chairman in a fast‑paced environment. The role combines high‑level administrative coordination with stakeholder liaison, ensuring the Chairman’s agenda runs smoothly.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare meeting agendas, minutes and follow‑up correspondence.
• Handle incoming and outgoing communications, including emails, calls and letters.
• Act as liaison between the Chairman and internal/external stakeholders.
• Coordinate with other departments to ensure timely delivery of information and reports.
• Maintain relationships with key contacts, partners and clients.
• Arrange and coordinate travel plans, including flights and accommodations.
• Plan and organize events, meetings and conferences as required.
• Assist in preparing presentations and materials for strategic initiatives.
• Conduct research and gather data to support decision‑making.
• Provide input on workflow improvement and office management practices.
• Draft, proofread and edit reports, presentations and other documents.
• Organize and maintain an efficient filing system for records and documents.
• Manage sensitive and confidential information with utmost discretion.
• Address urgent or unexpected issues with flexibility and efficiency.
• Undertake special projects and assignments delegated by the Chairman.
• Provide primary medical support, first aid and basic medical services.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration or communications.
• 3–5 years of experience in a similar executive‑level support role.
• Strong organizational skills with keen attention to detail and problem‑solving abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook