Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth day‑to‑day operations and effective communication with internal and external stakeholders. This role combines calendar management, travel coordination, and document preparation with a focus on confidentiality and professionalism.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, minutes, and follow‑up correspondence for meetings.
• Handle incoming and outgoing communications, including emails and calls.
• Act as liaison between the Chairman and internal/external parties.
• Coordinate with departments to deliver reports and information promptly.
• Arrange travel itineraries, flights, and accommodations.
• Plan and organize events, conferences, and meetings.
• Assist in preparing presentations and strategic materials.
• Conduct research and gather data for decision‑making.
• Draft, proofread, and edit reports, presentations, and other documents.
• Maintain an efficient filing system for records.
• Manage sensitive and confidential information with discretion.
• Address urgent issues with flexibility and efficiency.
• Undertake special projects delegated by the Chairman.
• Provide basic medical support, including First Aid.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3–5 years of experience in an executive‑level support role.
• Strong organizational abilities and attention to detail.
• Ability to handle confidential information responsibly.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook