Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication with internal and external stakeholders. This role demands discretion, strong organizational abilities, and the capacity to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, take minutes, and handle follow‑up correspondence.
• Coordinate incoming and outgoing communications, including emails and calls.
• Act as liaison between the Chairman and internal/external parties.
• Collaborate with other departments to deliver reports and information on time.
• Arrange travel itineraries, flights, and accommodations.
• Plan and organize events, meetings, and conferences.
• Assist in creating presentations and strategic materials.
• Conduct research and gather data for decision‑making.
• Draft, proofread, and edit reports, presentations, and documents.
• Maintain an efficient filing system for records.
• Handle sensitive and confidential information with discretion.
• Address urgent issues with flexibility and efficiency.
• Undertake special projects delegated by the Chairman.
• Provide basic medical support and first aid when needed.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3–5 years of experience in an executive‑level support role.
• Excellent organizational skills with keen attention to detail.
• Strong problem‑solving abilities and ability to work under pressure.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook