Executive Secretary – President’s Office

About the role

The Executive Secretary provides high‑level administrative and operational support to the Office of the President/Vice President at the American University in the Emirates. This position ensures smooth executive operations, facilitates decision‑making, and coordinates communication with internal and external stakeholders.

Key responsibilities

• Screen, review and prioritize incoming correspondence, alerting the President/Vice President to critical matters.
• Coordinate official visits, including dignitaries and VIP guests, in partnership with the Protocol Director.
• Support execution of directives, projects and strategic initiatives, ensuring timely follow‑up.
• Draft, review and edit official correspondence, reports and speeches, particularly in Arabic.
• Verify accuracy and quality of sensitive Arabic documents prepared by other departments.
• Manage the President’s/Vice President’s calendar, schedule meetings and appointments.
• Organise meetings, distribute agendas and logistics to participants.
• Serve as a professional point of contact for internal and external stakeholders.
• Maintain strict confidentiality of sensitive information and documents.

Required profile

• Bachelor’s or Master’s degree in Business Administration or a related field.
• 4‑7 years of administrative experience supporting senior or executive‑level management, preferably in higher education.
• High level of professionalism, discretion and confidentiality.
• Strong decision‑making ability and capacity to work independently.
• Excellent organisational and multitasking abilities.

Required skills

• Bilingual proficiency in Arabic and English (mandatory).
• Strong interpersonal and communication skills for dealing with diverse stakeholders.
• Knowledge of academic and administrative procedures, student policies and university protocols.
• Attention to detail and accuracy in document preparation.