Executive Secretary to Chairperson

About the role

The organization is seeking a proactive Executive Secretary to support the Chairperson. You will manage complex schedules, coordinate communications, and ensure seamless office operations while handling confidential information with utmost discretion.

Key responsibilities

• Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, briefing materials, presentations, and handle correspondence, emails, and calls on behalf of the Chairperson.
• Act as liaison between the Chairperson and internal/external stakeholders, drafting and proofreading letters, reports, and official documents.
• Plan and organize domestic and international travel itineraries, including documentation, accommodation, and logistics.
• Maintain office systems, databases, and confidential records; support project follow‑ups, deadlines, and deliverables.
• Handle procurement of gifts and manage events, celebrations, and property launches.
• Ensure confidentiality and represent the Chairperson’s office with professionalism and diplomacy.

Required profile

• 2‑5 years of experience as an Executive Secretary supporting senior executives.
• Strong organizational and multitasking abilities with high discretion and emotional intelligence.
• Excellent written and verbal communication skills in English (and Hindi).
• Ability to work under pressure and manage stakeholder relationships effectively.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook