Graduate Programs Administrative Assistant I

About the role

The Graduate Programs Administrative Assistant I supports the Department of Family Medicine in delivering smooth student services and program administration. This position coordinates orientations, recruitment activities, and scholarship processes while ensuring compliance with university policies.

Key responsibilities

• Organise student orientations, meetings and related events.
• Coordinate recruitment activities in partnership with colleges and other university units.
• Process applications for scholarship and fellowship programmes, verifying accuracy and policy compliance.
• Compile data, generate statistics and prepare reports or presentations as required.
• Maintain secure hard‑copy and electronic filing systems for student records.
• Assist visitors and callers with information and directions.
• Translate documents and emails between Arabic and English.
• Perform any other related duties assigned by supervisors.

Required profile

• Bachelor’s degree in a relevant discipline.
• At least one year of experience in an administrative role, preferably within a university setting.
• Experience in student support or graduate education administration is desirable.
• Ability to manage multiple tasks, meet deadlines and work collaboratively across departments.

Required skills

• Proficiency with standard desktop applications (e.g., word processing, spreadsheets, presentation software).
• Strong written and verbal communication skills in English and Arabic.
• Analytical and problem‑solving abilities.