Junior Administrator – Family Office

About the role

A prestigious Family Office in Abu Dhabi is seeking a Junior Administrator to provide day-to-day administrative and coordination support. The role covers documentation, correspondence, scheduling, records and general office activities, in a professional and confidential environment. It suits a highly organized, proactive and detail-oriented person looking to build a long-term career.

Key responsibilities

• Provide day-to-day administrative and clerical support to the Family Office and management team.
• Manage emails, correspondence, documents and routine office communications.
• Maintain accurate physical and electronic filing systems so documents are organized and easy to access.
• Assist with reports, presentations, letters, spreadsheets and other administrative documents.
• Coordinate meetings, appointments, calendars and internal schedules; prepare meeting rooms and make sure materials are available.
• Maintain records, trackers, databases and administrative logs.
• Coordinate with internal departments, suppliers, contractors, consultants and external stakeholders, and help with document follow-ups, approvals, signatures and submissions.
• Support the management team with general administrative tasks, monitor office supplies and stationery, and handle sensitive information discreetly.
• Support travel arrangements, bookings and logistics, and assist with basic data entry, Excel tracking and administrative reports.

Required profile

• Bachelor's degree or diploma in Business Administration, Management, Office Administration or a related field preferred.
• 5 years of relevant administrative or coordination experience.
• Previous experience in a Family Office, Master Developer, construction company, start-up, real estate or property development setting is highly preferred.
• UAE experience preferred.
• Strong organization, time management, attention to detail and ability to handle multiple priorities.
• Excellent written and verbal English, professional appearance and attitude, and willingness to learn.

Required skills

• Proficiency in Microsoft Office, especially Word, Excel, Outlook and PowerPoint.
• Ability to work with confidential information.