Legal Administrator

About the role

The Legal Administrator provides essential administrative support to the Legal Department, ensuring smooth day‑to‑day operations, accurate record‑keeping, and effective coordination with internal and external stakeholders.

Key responsibilities

• Maintain legal files, contracts, and correspondence in line with document‑management standards.
• Coordinate execution, filing, and archiving of legal documents while preserving confidentiality.
• Schedule meetings, manage calendars, prepare agendas, record minutes, and follow up on action items.
• Process and track legal invoices, external counsel fees, and departmental expenses; raise purchase requests and liaise with Finance for timely payments.
• Administer legal systems, contract‑management platforms, and departmental databases; support continuous improvement of these tools.
• Prepare monthly legal reports, dashboards, and performance updates; consolidate data and ensure timely submission.
• Collaborate with internal stakeholders and external legal service providers; support departmental projects as assigned by the General Counsel.

Required profile

• Bachelor’s degree in Business Administration, Law, Legal Studies or a related field.
• 3–5 years of administrative experience, preferably within a legal department or professional services environment.
• Proven experience managing invoices, billing, and budget administration.
• Strong analytical abilities with high attention to detail.
• Excellent written and verbal communication skills and a high level of discretion.

Required skills

• Advanced proficiency in Microsoft Excel, PowerPoint and Word.
• Experience with SAP or similar ERP platforms.
• Familiarity with document‑management and contract‑management systems.
• Knowledge of Power BI or comparable reporting tools (advantage).