Legal Secretary

About the role

Gibson Dunn is seeking a Legal Secretary to provide comprehensive administrative support to partners, associates and staff within its law firm environment.

Key responsibilities

• Manage attorneys’ diaries and schedule meetings, lunches, and dinners with confirmations.
• Prepare, format, and track changes on legal documents, handling multiple versions.
• Arrange complex travel itineraries, including flights, accommodation, visas and transfers.
• Handle telephone queries, relay messages, and manage reception duties.
• Perform photocopying, printing, binding, scanning and filing of both paper and electronic documents.
• Assist in the billing process: distribute prebills, coordinate with partners and accounts to finalise invoices.
• Enter attorneys’ timesheets using Expert Time and prepare expense claims, invoice requests and petty cash reports.
• Open new client files and matters, obtaining required KYC documentation.
• Record client development events in InterAction and coordinate meeting room preparation.
• Provide additional secretarial coverage for other attorneys as needed.

Required profile

• Strong ability to prioritize, multitask and work both independently and as part of a team.
• Proactive attitude with a solid work ethic and excellent communication and organisational skills.
• Friendly, approachable demeanor with complete discretion and professionalism.
• Fluent in English and Arabic, both written and spoken.
• Willingness to work overtime and meet tight deadlines.

Required skills

• Microsoft Windows 10
• Microsoft Office Professional 2018 (Word, Excel, PowerPoint, Outlook)
• Word template and numbering tools
• Adobe Acrobat DC Pro
• iManage 10 (document management system)
• Expert Time (time recording)
• Chrome River (expenses and invoices)
• Workshare Professional (document comparison and metadata stripping)
• InterAction (contact management database)