Legal Secretary

About the role

The Legal Secretary provides essential administrative and organisational support to the Legal Department, ensuring smooth handling of legal documentation, correspondence and departmental processes. This role demands high attention to detail, discretion with confidential information and the ability to juggle multiple priorities in a fast‑paced environment.

Key responsibilities

• Provide administrative support to the legal team, managing calendars, meetings and appointments.
• Prepare, format, proofread and finalise legal documents, correspondence, reports and presentations.
• Maintain organized electronic and physical filing systems and handle incoming/outgoing correspondence.
• Draft, edit and version‑control legal documents; manage contract databases and track execution status.
• Assist with corporate secretarial matters, including document execution, notarisation, legalisation and apostille processes.
• Monitor legal deadlines, contract renewals, litigation timelines and compliance obligations.
• Coordinate signatures via electronic signature platforms and liaise with internal departments and external counsel.
• Maintain strict confidentiality of legal and commercially sensitive information.
• Prepare meeting agendas, minutes and support special legal projects as required.

Required profile

• Legal secretarial qualification or equivalent experience (advantageous).
• 2–5 years of experience as a Legal Secretary, Legal Administrator or Executive Assistant in an in‑house legal department or law firm.
• Excellent written and verbal communication skills.
• Strong organisational and time‑management abilities with exceptional attention to detail.
• High level of professionalism and discretion.

Required skills

• Proficiency with document management systems.
• Experience using electronic signature platforms.