Office Administrator / Coordinator

About the role

We are seeking a detail‑oriented Office Administrator / Coordinator to support daily office operations, logistics coordination and client communication in our Dubai office. The role involves handling shipping documentation, trade procedures and internal business systems.

Key responsibilities

• Coordinate daily office activities and provide administrative support.
• Prepare quotations and proposals using internal systems.
• Coordinate shipping operations, freight forwarders and related documentation.
• Assist with Letter of Credit (LC) documentation and trade‑related banking procedures.
• Manage professional email correspondence and maintain effective client communication.
• Support company social media activities and basic marketing coordination.
• Maintain accurate records and ensure administrative tasks are completed efficiently.

Required profile

• Excellent written and spoken English.
• Strong computer skills and ability to learn new systems quickly.
• Practical experience in logistics, shipping and Letter of Credit procedures.
• Experience in office administration and preparing quotations through internal systems.
• Basic knowledge of social media management or digital marketing.
• Currently residing in the UAE.

Required skills

• Shipping documentation handling.
• Letter of Credit (LC) procedures.
• Logistics coordination.
• Quotation preparation using internal systems.
• Social media management basics.