Office Assistant – Administrative Support

About the role

We are looking for a highly organized and proactive Office Assistant to keep daily office operations running smoothly. The role involves managing documents, schedules, communications, and routine administrative tasks while supporting managers and team members.

Key responsibilities

• Provide general administrative support to managers and team members.
• Organise and maintain digital and physical files, records, and databases.
• Handle routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow‑ups to ensure timely completion.
• Support invoicing, expenses, orders, and other administrative records as needed.
• Maintain office supplies, equipment, and routine office‑related needs.
• Help organise meetings, events, and internal activities.
• Maintain accurate administrative records and support onboarding processes.

Required profile

• Previous experience in office administration, coordination or a similar role.
• Strong organisational, time‑management and attention‑to‑detail skills.
• Ability to manage multiple priorities, meet deadlines and work independently.
• Professional, reliable, proactive and detail‑oriented attitude.
• Reliable internet connection and suitable remote‑work setup when applicable.
• English proficiency for communication with English‑speaking teams or clients.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.