Office Coordinator

About the role

The Office Coordinator will ensure smooth daily operations of the office, managing reception, facilities and vendor relationships to maintain a professional workplace environment.

Key responsibilities

• Manage reception and front‑of‑house operations, including visitor access, meeting‑room bookings, catering and VIP requirements.
• Oversee daily facilities operations and service delivery across the office.
• Maintain supplier and contractor relationships, ensuring high service standards.
• Coordinate planned maintenance activities and resolve facilities‑related issues.
• Support health, safety and workplace compliance initiatives.
• Assist with office fit‑out, refurbishment and workplace improvement projects.
• Track project milestones, risks, actions and stakeholder deliverables.
• Prepare reports, presentations, meeting minutes and project documentation.
• Maintain project trackers, action logs, budgets and procurement records.

Required profile

• Relevant experience in facilities management, administration or a related field.
• Strong organisational and multitasking abilities.
• Proficiency in managing vendor relationships and contracts.
• Attention to detail and ability to handle multiple responsibilities.

Required skills

What we offer

• Comprehensive medical coverage.
• Bonus incentives.