Office Coordinator

About the role

We are seeking a proactive and highly organized Office Coordinator to keep our workplace running smoothly. Reporting to the manager, you will handle day‑to‑day office operations, support the team with administrative tasks, and provide light‑touch assistance on people‑administration processes.

Key responsibilities

• Manage daily office operations, ensuring a functional and well‑organized environment.
• Oversee office supplies, equipment, and inventory – ordering, restocking, and tracking usage.
• Coordinate with vendors and suppliers for maintenance, services, and deliveries.
• Handle incoming and outgoing shipments and arrange domestic and international travel bookings.
• Plan and execute office events, team activities, and small gatherings.
• Maintain physical and digital trackers, checklists, records, and filing systems.
• Serve as the primary point of contact for employee office‑related queries.
• Liaise with employees, suppliers, and internal teams to ensure smooth coordination.
• Support ad‑hoc administrative tasks across the wider team.
• Assist with basic people‑administration: maintain employee files, support onboarding/offboarding logistics, schedule meetings and interviews, and escalate confidential matters to the manager.

Required profile

• Minimum 3 years of experience in office administration, coordination, or a similar support role.
• Highly organized, reliable, and able to manage multiple tasks simultaneously.
• Strong follow‑up skills with excellent attention to detail.
• Comfortable interacting with employees, suppliers, and internal teams at all levels.
• Good written and spoken English.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Strong spreadsheet skills.