Office Executive

About the role

The Office Executive is the first point of contact for visitors and callers, ensuring a professional and welcoming experience. Based in Dubai, this role supports the HR & Admin department by handling front‑desk duties, administrative tasks, and basic HR assistance.

Key responsibilities

• Greet and direct visitors, determining the purpose of their visit and guiding them to the appropriate person or department.
• Answer, transfer, and take messages for inbound calls, ensuring accurate routing.
• Perform general administrative duties such as data entry, filing, photocopying, and managing incoming and outgoing mail.
• Manage appointment schedules, coordinate meeting room bookings, and assist with interview scheduling.
• Maintain a tidy front‑desk area and oversee office supplies and inventory.
• Provide support to HR and admin teams, including document organization and basic HR administrative functions.
• Act as a central point of contact for internal and external inquiries, communicating effectively with stakeholders.
• Assist in organizing company events and provide ad‑hoc support to other departments as required.

Required profile

• UAE national with a family book.
• High school diploma (bachelor’s degree preferred).
• Proficient secretarial skills with strong attention to detail.
• Excellent communication and interpersonal abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook