Office Manager – Admin & Operations Lead

About the role

We are looking for a highly capable Admin & Office Manager to lead the administration and operational management of our Dubai office. The role is central to ensuring seamless business operations, regulatory compliance, and executive support.

Key responsibilities

• Oversee all administrative and operational activities, ensuring efficiency and alignment with company standards.
• Lead office management functions, including procurement, facilities, vendor contracts, and compliance with UAE regulations.
• Serve as liaison between the Dubai office, senior management, and regional offices to maintain consistency and communication.
• Supervise HR‑related activities such as onboarding, record management, attendance monitoring, and coordination of employee requirements.
• Support financial administration, including expense management, invoice processing, and petty cash control.
• Manage executive calendars, meeting coordination, travel logistics, and high‑level correspondence with professionalism and confidentiality.
• Implement and enforce office policies, procedures, and systems that drive efficiency and compliance.
• Prepare, review, and present administrative and operational reports to senior management.
• Drive continuous improvement initiatives across office operations to support business growth and employee productivity.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related discipline.
• Minimum of 8 years of office administration or management experience, preferably UAE‑based.
• Strong knowledge of UAE labor laws, corporate compliance, and office management best practices.
• Demonstrated financial and operational acumen with budget management experience.
• Exceptional organizational, leadership, and interpersonal skills.
• Ability to prioritize multiple demands in a fast‑paced environment while maintaining discretion.
• Excellent written and verbal communication skills.

Required skills

• Advanced proficiency in Microsoft Office Suite.