Office Manager – CEO Office (Strategic Project Coordination)

About the role

The Office Manager – CEO Office will act as an extension of the Chief Executive Officer, driving the execution of strategic initiatives and coordinating cross‑functional projects. This role goes beyond traditional diary management, requiring a proactive, highly organized professional who can independently follow up, manage priorities and ensure timely delivery of actions across the organisation.

Key responsibilities

• Coordinate and monitor strategic projects on behalf of the CEO, preparing trackers, dashboards and progress reports.
• Track action items from Executive Leadership Team meetings and ensure completion within agreed deadlines.
• Liaise with senior leaders and department heads to obtain regular updates, documentation and milestone status.
• Support business planning by assisting in the preparation of executive reports, presentations and briefing documents.
• Maintain accurate records of key initiatives, monitor KPIs and prepare weekly/monthly progress reports.
• Identify risks, delays and bottlenecks, escalating issues and recommending improvements to processes and reporting.
• Drive a culture of accountability by taking ownership of projects and following through without waiting for direction.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• Proven experience in project coordination or office management within a senior‑leadership environment.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder‑management abilities.
• High level of discretion handling confidential information.

Required skills

• Project tracking and reporting tools (e.g., Excel, PowerPoint, dashboard software).
• Data analysis and KPI monitoring.