Office Manager

About the role

Join Dilitrust, a leading European SaaS publisher in legal tech, as an Office Manager. You will ensure smooth daily operations across multiple international offices while supporting HR and finance functions.

Key responsibilities

• Manage office supply inventory, place orders, and oversee maintenance, cleaning, and security.
• Coordinate office layout, seating arrangements, and workspace optimization.
• Organize and maintain company records, documents, and databases.
• Handle all immigration-related administrative procedures, including visa and work‑permit applications and compliance monitoring.
• Support foreign employee onboarding, legal compliance, and documentation.
• Assist HR with onboarding, orientation, payroll, contracts, benefits, and expense reports.
• Plan and coordinate team‑building activities and corporate events.
• Manage office budgets, monitor expenses, process invoices, and collaborate with finance on cost optimization.
• Negotiate contracts with suppliers and service providers.
• Record sales contracts, amendments, and customer orders; issue invoices and monitor accounts receivable.
• Act as liaison between departments and external stakeholders, including accounting firms.

Required profile

• Proven experience in office administration and facilities management.
• Familiarity with immigration procedures and employee onboarding for international staff.
• Strong organizational skills and ability to handle multiple administrative tasks.
• Experience supporting HR and finance processes, including budgeting and invoicing.
• Excellent communication and coordination abilities across multicultural teams.

Required skills

What we offer

• Opportunity to work at the forefront of legal‑tech innovation.
• Global impact with teams across Europe, North America, and the Middle East.
• Career growth within a fast‑scaling unicorn‑aspiring company.
• Positive "Happy at Work" environment recognized since 2019.