Office Manager

About the role

We are looking for a highly capable Admin & Office Manager to lead the administration and operational management of our office in the United Arab Emirates. The role is pivotal in ensuring smooth business operations, regulatory compliance, and executive support.

Key responsibilities

• Oversee all administrative and operational activities, aligning them with company standards.
• Manage procurement, facilities, vendor contracts, and ensure compliance with UAE regulations.
• Act as liaison between the office, senior management, and regional offices to maintain consistency.
• Supervise HR functions such as onboarding, record keeping, attendance monitoring, and employee coordination.
• Support financial administration, including expense management, invoice processing, and petty‑cash control.
• Manage executive calendars, travel logistics, meeting coordination, and high‑level correspondence.
• Implement and enforce office policies, procedures, and systems that drive efficiency.
• Maintain a professional office environment that meets safety, organization, and hospitality standards.
• Prepare and present administrative and operational reports to senior management.
• Drive continuous improvement initiatives across office operations.

Required profile

• Bachelor’s degree in Business Administration, Management or related field.
• Minimum 8 years of office administration or management experience, preferably in the UAE.
• Strong knowledge of UAE labor laws and corporate compliance.
• Proven financial and operational acumen with budget management experience.
• Excellent organizational, leadership and interpersonal skills.

Required skills

• Microsoft Office Suite
• Business management tools