Office Manager

About the role

We are seeking an Office Manager to ensure the smooth and efficient operation of our headquarters. The role supports employees across the business by handling administrative tasks, facilities upkeep, and coordination of office services. This position is key to maintaining a professional environment for our high‑stakes logistics projects.

Key responsibilities

• Provide administrative support to ensure smooth day‑to‑day office operations, including coordinating meetings, managing correspondence, and handling general office requirements.
• Maintain the company’s facilities, promptly addressing any maintenance or repair needs to keep the workspace functional and safe.
• Act as liaison for IT‑related requests, coordinating between employees and the IT team to resolve technical issues.
• Screen and route incoming calls and emails, responding to inquiries or directing them to the appropriate person.
• Organize and maintain both physical and electronic files, records, and documents while ensuring confidentiality and accuracy.
• Assist employees with travel arrangements, booking flights, hotels, transportation, and managing itineraries.
• Monitor and replenish office supplies and stationery to ensure continuous availability.
• Coordinate repairs and maintenance for office equipment and facilities.
• Greet visitors, clients, and guests, directing them to the appropriate person or meeting room and maintaining a professional reception area.
• Support expense processing, track office expenses, and reconcile credit card statements.
• Provide general administrative assistance to employees and teams as needed.
• Help plan and coordinate office events, such as team‑building activities, holiday parties, and celebrations.

Required profile

• 3–5 years of experience in office administration, office management, or a similar role.
• Strong organizational abilities and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple priorities and work autonomously.
• Demonstrated ability to handle confidential information with discretion.
• Proactive problem‑solving attitude and capacity to work independently.

Required skills