Office Manager

About the role

Tickmill is seeking a proactive Office Manager to lead the day‑to‑day administration of its new mainland office in Dubai. You will ensure a smooth, efficient workplace, support the HR team, and act as the main liaison with landlords and service providers.

Key responsibilities

• Oversee office supplies, facilities, and vendor coordination.
• Set up the new office – source furniture, arrange IT and telecom installations, and manage related purchases.
• Serve as primary contact for landlords, building management, and office service providers.
• Administer lease agreements, maintenance requests, service contracts and related documentation.
• Maintain organized physical and digital filing systems for contracts, invoices and vendor agreements.
• Process purchase orders, invoices and expense claims for office operations.
• Ensure health and safety standards comply with local regulations.
• Manage office access, seating arrangements and inventory of supplies.
• Handle mail, courier services and general correspondence.
• Coordinate meeting logistics for visiting management, clients and partners.
• Provide administrative support to the HR team, including employee medical insurance onboarding.

Required profile

• Highly organized with strong attention to detail.
• Proactive attitude and ability to manage multiple priorities in a dynamic environment.
• Excellent communication skills for interacting with internal teams and external vendors.
• Experience in office administration or facilities management, preferably in a multinational setting.

Required skills

• Office administration and facilities coordination.
• Vendor and contract management.
• Basic knowledge of health and safety regulations.
• Proficiency with standard office software (e.g., MS Office, email and calendar tools).

What we offer

• Competitive benefits package.
• Opportunities for professional development within a fast‑growing, award‑winning broker.
• Dynamic, transparent company culture that encourages growth and innovation.