Operations & Admin Executive – Media Production

About the role

This full‑time, on‑site position supports the Line Manager in a fast‑paced media and production environment in Dubai. The role blends administrative assistance, media operations coordination, and basic finance/procurement tasks.

Key responsibilities

• Provide day‑to‑day administrative support, including reports, correspondence, presentations and document management.
• Maintain filing systems and handle internal/external communications.
• Coordinate with Finance, IT, Purchasing and Social Media teams.
• Support media production operations, oversee project completion, manage equipment inventory and handle YouTube/video uploads.
• Create and manage IT support tickets for media requirements.
• Source, evaluate, negotiate and coordinate vendor procurement.
• Maintain receivables, quotations, invoices and payment tracking.
• Assist with bookkeeping, reconciliations and media vendor invoice management.

Required profile

• Bachelor’s degree in Business Management or a related field.
• Minimum 3 years experience in media/production operations or office administration.
• Knowledge of bookkeeping and basic accounting principles.
• Strong organizational, multitasking and time‑management abilities.
• Excellent communication and attention to detail.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Basic accounting principles