Personal & Administrative Assistant – Jabel Ali, Dubai

About the role

We are looking for a highly professional, well‑presented Personal Assistant cum Administrative Assistant to support the Administration Manager/Head of Administration in Jabel Ali, Dubai. The successful candidate will act as a trusted right‑hand, handling executive support duties while coordinating day‑to‑day office operations and special projects.

Key responsibilities

• Provide comprehensive administrative support to the Administration Manager, including calendar management, meeting coordination, correspondence, and document preparation.
• Maintain filing systems, confidential records, and office inventory; coordinate office maintenance and service providers.
• Assist HR functions such as recruitment, onboarding, visa processing, attendance, leave management, and payroll administration.
• Arrange travel logistics, organize internal meetings, company events, exhibitions, and employee engagement activities.
• Liaise with vendors, obtain quotations, support procurement, and manage facilities projects including renovations and relocations.
• Support senior management with report preparation, presentations, confidential correspondence, and follow‑up actions.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 8 years of experience in administration, office management, executive support, or a similar role.
• Excellent verbal and written English communication skills.
• Polished, professional appearance with the confidence to interact with senior management, clients, and external stakeholders.
• Strong organizational abilities, attention to detail, and the capacity to thrive in a fast‑paced environment.

Required skills