Personal Assistant / Business Administrator

About the role

Solutions21 seeks a highly organised Personal Assistant / Business Administrator to provide comprehensive HR, finance, administration and executive support. The role demands a hands‑on, detail‑oriented professional who can independently manage day‑to‑day tasks and see them through to completion.

Key responsibilities

• Support recruitment processes, coordinate interviews, manage offers and handle employee onboarding/offboarding.
• Maintain employee records, contracts and ensure HR compliance, including payroll inputs and reimbursements.
• Coordinate client invoices, purchase orders, vendor bills and track payments, supporting audits and reconciliations.
• Manage company licences, insurance, contracts, subscriptions and office procurement documentation.
• Provide executive assistance to the CEO and senior management, handling calendars, travel, correspondence and presentations.
• Administer basic IT tasks such as email account setup, password resets and maintain IT asset inventory.

Required profile

• 3–5 years of experience in personal assistance, executive support, HR or business administration, preferably in the UAE.
• Practical experience with HR and finance administration, including invoice processing, purchase orders and document control.
• Strong organisational skills, discretion and the ability to work independently.

Required skills

• Proficiency in Microsoft Office.
• Experience using AI tools to improve productivity and automate routine tasks.
• Familiarity with Zoho or similar ERP/accounting platforms.
• Basic knowledge of IT administration coordination.