Personal Assistant to Chief Marketing Officer

About the role

The Personal Assistant will provide high‑level executive and administrative support to the Chief Marketing Officer at Huda Beauty, acting as the central coordination point for the Marketing Leadership Team. This role ensures the CMO’s time, priorities and communications are managed with precision while driving organization, efficiency and connectivity across the department.

Key responsibilities

• Serve as the primary point of contact between the CMO, internal teams and external partners.
• Proactively manage the CMO’s calendar, balancing business priorities, international time zones and changing schedules.
• Coordinate presentations, meeting materials and executive documents.
• Organise domestic and international travel, accommodation and detailed itineraries.
• Prepare and submit monthly expense reports.
• Maintain digital and physical files and handle confidential information with discretion.
• Facilitate department meetings, business reviews, planning sessions, workshops and key milestones, including logistics and pre‑read distribution.
• Synchronise marketing department calendars across multiple stakeholders.
• Track actions, requests and key decisions as needed.
• Partner with other Executive Assistants and administrative teams to coordinate cross‑functional activities.
• Organise team‑building activities and support onboarding of new team members.
• Leverage AI and productivity tools to improve speed, organisation and administrative efficiency.
• Identify opportunities to simplify recurring processes and continuously improve team workflows.

Required profile

• Demonstrated success supporting a senior executive (CMO, CEO, or equivalent) in a fast‑paced, global organisation.
• Strong judgment to anticipate needs and manage competing priorities without close direction.
• Proven ability to coordinate complex, multi‑stakeholder calendars and cross‑functional activities across time zones.

Required skills