Personal Assistant to the Director

About the role

A highly organized, professional and proactive Personal Assistant is sought to provide comprehensive administrative and secretarial support to the Director of a trading company in Dubai. The role covers scheduling, meeting coordination, correspondence, travel arrangements and the day-to-day running of the Director's office, in a fast-paced environment requiring discretion and confidentiality.

Key responsibilities

• Manage the Director's calendar, appointments, meetings and business commitments; screen calls, emails and correspondence
• Prepare meeting agendas, presentations, reports and other business documents; draft and review correspondence
• Maintain organized physical and electronic filing systems and handle confidential information discreetly
• Schedule and coordinate internal and external meetings, prepare materials, take minutes and follow up on action items
• Liaise with clients, suppliers, government entities and business partners, and coordinate between departments
• Arrange domestic and international travel, including flights, accommodation, transport and visas, and organize company events and corporate functions
• Monitor office supplies, assist with reports, budgets and expense claims, and track deadlines and projects
• Act as the main point of contact between the Director and stakeholders, representing the Director professionally

Required profile

• Bachelor's degree in Business Administration, Management or a related field
• 3-5 years of experience as a Personal Assistant, Executive Assistant or similar role supporting senior management
• Preferred: experience in a trading, distribution or commercial organization and UAE experience
• Excellent written and verbal English, strong organization, time management and attention to detail
• Ability to multitask under pressure and meet deadlines

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Confidentiality and professionalism