Project Coordinator / Document Controller

About the role

An infrastructure solutions company is looking for a Project Coordinator / Document Controller to be based in Dubai. The role covers the preparation, collection, filing and control of project documents such as submittals, data sheets, warranties and handover documentation.

Key responsibilities

• Prepare and submit material submittals, product data sheets, samples and other technical documents for consultant and client approval.
• Assist in preparing prequalification documents, technical compliance statements and project submissions.
• Coordinate with suppliers and manufacturers to obtain data sheets, certifications, samples and other required documents.
• Maintain records of submitted, approved and pending project documents.
• Assist with project entry permits, gate passes and other site access requirements.
• Follow up on approvals, comments and requests from clients, consultants and contractors.
• Collect, organize and file project completion reports and handover documentation.
• Prepare warranty certificates, gate pass guarantees and O&M manuals, and archive close-out documents.
• Maintain a physical and electronic filing system, manage document revisions and version control, and support document control procedures.

Required profile

• 3 to 5 years of experience in a similar Projects Coordinator / Document Controller role.
• Experience in flooring, construction, landscape or fit-outs.
• Experience preparing and managing submittals, technical documents, approvals and handover documentation.
• Experience coordinating with suppliers, manufacturers, project managers, procurement, site teams, clients, consultants and contractors.

Required skills

• Document revisions, version control, project filing and close-out documentation.
• Warranty certificates and O&M manuals.
• Strong organization and coordination skills with accurate physical and electronic documentation.