Project Coordinator – Procurement & Logistics

About the role

The Project Coordinator will support operational, procurement, logistics and administrative activities in a fast‑paced research and technology environment. You will act as a central point for purchasing, supplier communication, asset tracking and shipment coordination, ensuring smooth day‑to‑day operations.

Key responsibilities

• Create and submit purchase requisitions according to departmental guidelines.
• Coordinate with procurement teams to process purchasing requests promptly.
• Maintain records of assets, equipment, inventory and stock levels.
• Follow up with suppliers to expedite orders and guarantee timely delivery.
• Manage inbound shipments and assist with outbound logistics as needed.
• Prepare and maintain reports on procurement, logistics, inventory and operational performance.
• Process goods receipt documentation and liaise with finance teams.
• Review, submit and track supplier invoices for timely payment.
• Monitor shipment schedules and provide regular status updates to stakeholders.
• Support budget planning, procurement forecasting and expenditure tracking.
• Onboard new suppliers and keep vendor records up to date in company databases.
• Communicate progress, risks and updates to relevant parties.
• Perform additional administrative and coordination duties as assigned.

Required profile

• Minimum 5 years of experience in project coordination, procurement, logistics or operations support.
• Bachelor’s degree or equivalent higher education qualification preferred.
• Strong organizational, communication and stakeholder‑management abilities.
• Ability to manage multiple priorities in a dynamic environment.

Required skills

• Microsoft Excel
• Microsoft Office Suite
• ERP systems such as SAP or Oracle
• Jira
• Confluence