Project & Operations Coordinator

About the role

We are looking for a highly organised and proactive Project & Operations Coordinator to support the smooth running of business operations and key projects in our Dubai office. The role combines project coordination, administrative support, diary and meeting management, document organisation, stakeholder follow‑up and general operational assistance.

Key responsibilities

• Work closely with senior stakeholders and the General Manager to plan, coordinate and deliver internal and external projects.
• Maintain project trackers, timelines, action logs and status updates; monitor progress and flag delays, risks or blockers.
• Arrange project meetings, prepare agendas, take minutes and circulate action points.
• Organise project documentation such as contracts, proposals and reports.
• Provide general administrative support: manage calendars, schedule meetings, prepare packs, presentations and reports.
• Maintain digital filing systems, support onboarding of suppliers, consultants and partners.
• Assist with invoice tracking, purchase orders, expenses and basic finance administration.
• Coordinate travel, events, workshops and team activities.
• Act as a point of contact between internal teams and external stakeholders, drafting professional emails and follow‑ups while maintaining confidentiality.

Required profile

• Previous experience in project coordination, operations, executive support or similar administrative roles.
• Strong organisational and time‑management abilities with keen attention to detail.
• Excellent written and verbal communication skills.
• Proactive, solutions‑focused and comfortable chasing actions diplomatically.
• Professional, discreet and reliable.

Required skills

• Microsoft Office
• Google Workspace
• Slack
• Zoom
• Trello
• Monday.com
• Notion