Purchasing Coordinator

About the role

The Purchasing Coordinator supports City University Ajman by managing the acquisition of materials, equipment and services required for campus operations. Working closely with academic and administrative staff, the role ensures timely, cost‑effective procurement while maintaining compliance with university policies.

Key responsibilities

• Purchase materials and equipment based on approved requisitions.
• Collect and compare quotations, making informed purchasing decisions.
• Contact vendors to verify availability, negotiate terms, and manage contracts.
• Prepare, review and approve purchase orders for accuracy.
• Investigate and resolve issues related to incorrect orders, invoices or shipments.
• Administer contracts, handle adjustments, cancellations and credit requests.
• Maintain the university’s depreciable assets list and depreciation schedule.
• Manage procurement cards, petty cash and vendor databases.
• Prepare correspondence, forms, reports, and payment authorizations.
• Collaborate with university personnel to define specifications, pricing and sourcing.
• File and archive physical and electronic procurement records for audit purposes.
• Perform other duties as assigned.

Required profile

• High school diploma or equivalent.
• Strong negotiation abilities.
• Detail‑oriented and able to multitask under pressure.
• Team‑oriented mindset.

Required skills