Receptionist & Admin Assistant

About the role

The Receptionist & Admin Assistant will be the first point of contact for employees and visitors, ensuring smooth office operations and accurate documentation. This role supports onboarding, compliance, and coordination with the PRO while maintaining high standards of confidentiality and organization.

Key responsibilities

• Maintain and update employee and administrative files, ensuring accuracy and confidentiality.
• Manage company and personnel documents, including contracts, IDs, and certificates.
• Track and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO.
• Prepare onboarding documentation, support license renewals, and ensure compliance with UAE labor regulations.
• Liaise with the PRO for visa applications, renewals, and cancellations, and follow up on submissions.
• Serve as the first point of contact at the reception, handling visitors and daily inquiries.
• Handle daily administrative tasks such as filing, scanning, correspondence, and scheduling.
• Maintain trackers for document renewals, visa status, and onboarding progress, and prepare regular compliance reports.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 2‑4 years of experience in office administration or similar roles within the UAE.
• Familiarity with MOHRE and visa processes is an advantage.
• Strong organizational and coordination skills with attention to detail.
• Based in Dubai and knowledgeable about UAE labor and government regulations.

Required skills

• Microsoft Office (Excel, Word).
• General documentation systems.