Receptionist / Administration Assistant

About the role

We are looking for a Receptionist/Administration Assistant to ensure smooth operation of our Real Estate HR offices. The role combines front‑desk duties, administrative support for the HR team and overall office management.

Key responsibilities

• Act as first point of contact for the HR department, greet visitors and handle telephone enquiries.
• Manage front‑desk operations, screen calls, take messages and direct queries to appropriate staff.
• Maintain the upkeep of HR offices, meeting rooms and equipment; coordinate with outsourced pantry staff, cleaners, canteen, plant suppliers and pest control.
• Provide logistical support for HR meetings, workshops and interviews, including catering, WebEx setup and post‑meeting room checks.
• Organise team events such as birthday celebrations and coordinate HR workshops with the HR Administrator.
• Maintain document trackers, telephone directory and probation tracker; ensure accurate handling of incoming and outgoing documentation.
• Coordinate office supplies and manage the HR driver schedule.

Required profile

• Minimum 36 months (3 years) of relevant experience in office or HR administration.
• Strong customer service orientation and professional communication skills.
• Ability to work independently, prioritize tasks and handle confidential information.
• Familiarity with company policies and procedures.

Required skills

• Office management
• Document management
• Customer service