Receptionist & Administrative Assistant – Arabic Speaker

About the role

Terracotta is seeking a professional, well‑presented Receptionist & Administrative Assistant who is fluent in Arabic and English to be the first point of contact for clients, candidates, visitors and employees in our Abu Dhabi office. The role ensures a smooth, welcoming front‑office experience while providing essential administrative support to internal teams.

Key responsibilities

• Greet and welcome clients, candidates, visitors and employees in a courteous manner.
• Manage incoming calls, emails and general enquiries, routing them to the appropriate departments.
• Maintain an organized reception area and keep visitor records up to date.
• Coordinate meeting‑room bookings and prepare rooms for meetings.
• Handle incoming and outgoing correspondence, couriers and deliveries.
• Provide general administrative support, including scheduling meetings, preparing documents, filing, scanning and record maintenance.
• Maintain office supplies and liaise with vendors as needed.
• Assist HR and recruitment teams with administrative tasks and support internal events.

Required profile

• Minimum 2 years experience in a receptionist, front‑desk or similar administrative role.
• Fluent Arabic with strong English communication skills.
• Previous experience working in the UAE is preferred.
• Professional appearance, confident interpersonal skills and ability to interact with senior stakeholders.
• Excellent organizational, multitasking and attention‑to‑detail abilities.
• Ability to handle confidential information with discretion.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint