Receptionist & Investor Administration Coordinator

About the role

Empire Holding is seeking a detail‑oriented Receptionist & Investor Administration Coordinator to support its Abu Dhabi office. The role blends front‑office duties with investor onboarding, document control and coordination with subsidiary companies, ensuring a smooth activation process for new investors.

Key responsibilities

• Collect, organize and verify KYC documentation for investors.
• Maintain investor files, agreements, onboarding trackers and update CRM systems.
• Coordinate investor account setup, activation, welcome email issuance and login credentials.
• Follow up on pending or missing investor documents and support migration projects.
• Maintain accurate document control systems and records of deposits and confirmations.
• Coordinate administrative communication with subsidiary companies and internal teams.
• Track AUM allocation requests and monitor onboarding and migration activities.
• Assist with front‑office operations and support investor meetings and guest coordination.

Required profile

• Minimum 2 years of experience in administration, document control, compliance support, banking operations, real‑estate administration or financial services.
• Excellent organizational abilities and strong attention to detail.
• Professional written and verbal communication skills.

Required skills

• Advanced Microsoft Office proficiency.
• Experience using CRM systems.