Senior Administration Officer – Facilities Management

About the role

The Senior Administration Officer will support the Facilities Management Department by handling documentation, coordinating meetings, and maintaining accurate records. The role ensures smooth daily operations and compliance with company procedures, working closely with internal teams and external stakeholders.

Key responsibilities

• Provide administrative support to the Facilities Management team.
• Maintain and organise departmental records, files and documents.
• Prepare letters, reports, presentations and meeting minutes.
• Coordinate meetings, appointments and departmental schedules.
• Monitor employee attendance, leave records and timesheets.
• Assist in processing invoices, purchase and service requests.
• Update databases and administrative records accurately.
• Support customer service and complaint tracking activities.
• Prepare periodic reports and maintain departmental dashboards.
• Ensure compliance with company policies and administrative procedures.

Required profile

• UAE National (Emirati) with Family Book.
• Bachelor's degree or Diploma in Business Administration, Management or a related field.
• Fresh graduates are encouraged to apply.
• Strong communication and interpersonal abilities.
• Good organisational and time‑management skills.
• Ability to handle confidential information professionally.
• Willingness to learn and develop within a Facilities Management environment.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook