Senior Administration Officer

About the role

Worley is seeking a Senior Administration Officer to provide comprehensive office and facilities support for its projects. The role ensures smooth administrative operations, logistics coordination, and compliance with HSSEQ standards while contributing to the safe and efficient delivery of projects.

Key responsibilities

• Manage office administration and facilities services, including vehicle allocation and driver coordination.
• Provide personnel administration, mobilization support, and travel arrangements (air tickets, hotel bookings, site accommodation, transportation).
• Coordinate staff movements between headquarters, project sites, and home countries.
• Control logistics costs against approved budgets and maintain accurate administrative records, correspondence logs, and filing systems.
• Support document controllers with transmittals, courier handling, and archiving; ensure confidentiality of sensitive documents.
• Maintain attendance, timesheets, and leave records; validate timesheets with project controls and HR for payroll.
• Manage admin‑related vendors (transport, catering, cleaning, accommodation) and monitor service‑level compliance.
• Process invoices, verify supporting documents, and assist finance with cost tracking for admin and logistics budgets.
• Act as the focal point for client and contractor administrative coordination, supporting audits, meetings, and site visits.

Required profile

• Demonstrated leadership in meeting HSSEQ goals and delivering safe project handovers.
• Strong organisational and administrative skills with a focus on accuracy and confidentiality.
• Ability to work closely with EPC contractors, project controls, and client teams.
• Excellent communication skills for coordinating with internal and external stakeholders.

Required skills