Senior Executive Assistant

About the role

The Senior Executive Assistant provides high‑level administrative support to C‑suite leadership within Citigroup, handling correspondence, calendar management, travel coordination and a range of ad‑hoc projects for a C16‑level manager and the broader department.

Key responsibilities

• Manage day‑to‑day calendars and schedule appointments, meetings, receptions and conference calls for senior management.
• Coordinate travel arrangements, prepare itineraries, agendas and related documentation.
• Prepare, review and edit meeting materials, presentations, spreadsheets and other documents.
• Process expense reports through the Travel and Entertainment Expense system and reconcile invoices via the Procure‑to‑Pay system.
• Order office supplies, handle virtual service requests and support invoice processing.
• Assist with ad‑hoc reporting, special projects and provide guidance to junior administrative staff.
• Ensure compliance with Citi policies, risk‑management standards and ethical conduct in all activities.

Required profile

• Prior office administration experience in a large, complex financial services organization.
• Bachelor’s degree or equivalent professional experience.
• Strong written and verbal communication skills with attention to detail.
• Self‑motivated, able to quickly learn new systems and work independently.
• Ability to assess risk and uphold the firm’s reputation and compliance standards.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)