Site Admin Assistant

About the role

GCG Engineering Services is seeking a proactive Site Admin Assistant to support its operations across the GCC region. The role involves managing personnel records, coordinating site logistics, and ensuring smooth administrative processes for projects in the Oil & Gas, Water, Power, and Industrial sectors.

Key responsibilities

• Maintain and update site personnel records, attendance, timesheets, and leave data.
• Prepare daily, weekly, and monthly administrative reports.
• Coordinate mobilization and demobilization of staff to and from project sites.
• Handle site correspondence, email, letters, and document filing systems.
• Assist with gate passes, work permits, and site access documentation.
• Track manpower deployment, accommodation, and transportation logistics.
• Monitor office supplies and site inventory.
• Support onboarding, induction, and liaison with HR, Payroll, Procurement, and Finance.
• Maintain records of company assets assigned to site personnel.
• Organise meetings, record minutes, and follow up on action items.

Required profile

• Diploma or Bachelor's degree in Business Administration, Commerce, or a related field.
• 2–5 years of administrative experience, preferably in Oil & Gas, EPC, construction, or industrial projects.
• Familiarity with site administration procedures and manpower management.
• Good knowledge of UAE labour and site documentation requirements is an advantage.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Working knowledge of project management tools such as Primavera P6 or MS Project.
• Strong coordination, communication, and analytical abilities.