Site Secretary

About the role

We are looking for an experienced Site Secretary to provide efficient administrative and secretarial support at our construction site. The ideal candidate should have a minimum of 5 years of UAE construction industry experience and be familiar with site documentation, coordination, correspondence, and day‑to‑day administrative activities.

Key responsibilities

• Provide comprehensive secretarial and administrative support to the Site Manager/Project Manager and site team.
• Prepare, maintain, and organise site‑related documents, records, reports and correspondence.
• Manage incoming and outgoing emails, letters, memos and official communications.
• Prepare and maintain daily, weekly and monthly reports as required.
• Maintain proper filing systems for project documents, drawings, correspondence and other records.
• Coordinate with Head Office, consultants, subcontractors, suppliers and site personnel.
• Prepare meeting schedules, agendas, minutes and follow‑up action points.
• Maintain attendance records, staff lists, leave records and other site administrative records.
• Assist with document submission, tracking and follow‑up with consultants and project teams.
• Handle telephone calls, correspondence and routine site inquiries professionally.
• Support the site team with printing, scanning, photocopying, document distribution and other administrative requirements.
• Maintain confidentiality of company and project‑related information.

Required profile

• Minimum 5 years of UAE construction industry experience (mandatory).
• Previous experience as a Site Secretary, Project Secretary or Construction Secretary (preferred).
• Good knowledge of construction‑site documentation and administrative procedures.
• Proficiency in MS Office, particularly Word, Excel, Outlook and document management systems.
• Strong English communication and writing skills.
• Excellent organisational and coordination abilities, able to manage multiple tasks under pressure.

Required skills

• Word
• Construction‑site documentation
• Administrative procedures
• Document management systems
• Outlook
• Excel
• MS Office