Technical Administrative Assistant

About the role

We are looking for an organized and detail‑oriented Technical Administrative Assistant to support the Technical Services and Maintenance Department. The role will involve coordinating maintenance activities, preparing technical documentation, and assisting procurement across multiple sites in Abu Dhabi.

Key responsibilities

• Provide administrative and technical coordination for department operations across several locations.
• Prepare, maintain and update technical reports, project documentation, departmental records and databases.
• Coordinate maintenance requests, work permits, contractor activities and follow‑up on preventive and corrective tasks.
• Assist in preparing Bills of Quantities, cost estimates, supplier quotations and quotation analyses.
• Support procurement activities, including purchase requests, orders and delivery follow‑up.
• Collect technical information from international site teams, monitor project progress and consolidate periodic reports.
• Update technical drawings using AutoCAD and monitor inventory of spare parts and materials.
• Handle departmental administrative tasks such as staff documentation, travel arrangements, timesheets and expense reporting.

Required profile

• Technical diploma, trade certificate or equivalent qualification.
• Minimum 4 years of experience in technical administration, maintenance coordination or operational support.
• Experience with maintenance, facilities management or technical service operations.
• Knowledge of procurement processes, supplier quotations and purchase order follow‑up.
• Strong organizational, multitasking and communication abilities.
• Good command of English.

Required skills

• AutoCAD
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint