Travel Coordinator – Expatriate & Dubai Staff Travel Management

About the role

The Travel Coordinator will be based in Dubai and will manage all travel arrangements for expatriates deployed to the MML site in Sierra Leone as well as for Dubai‑based staff. The role ensures that rotation patterns, annual leave flights and business trips are booked accurately and in line with company policies.

Key responsibilities

• Arrange and book flights for expatriates and Dubai staff, adhering to various rotation schedules (e.g., 9/3, 6/2, 26/4).
• Monitor in‑and‑out dates of expatriates daily to guarantee compliance with rotation plans.
• Serve as the primary contact for travel queries, obtain approvals for first‑ and second‑in‑command travel, and communicate changes promptly.
• Maintain detailed travel records, generate rotation and booking reports, and support payment processing.
• Collaborate with HR, project managers and other teams to align travel plans with project timelines and budget constraints.
• Coordinate annual leave flight bookings and business travel logistics for Dubai‑based employees.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 2–5 years of experience in travel coordination or a similar logistics role.
• Strong attention to detail and ability to manage multiple rotation patterns.
• Excellent communication skills for interaction with expatriates, internal teams and travel agencies.

Required skills

• Proficiency in Microsoft Excel for data tracking and reporting.
• Experience with travel documentation and booking systems.
• Ability to produce accurate travel and rotation reports.