Travel Coordinator

About the role

Ember is a luxury experiential studio that designs unforgettable journeys for ultra‑high‑net‑worth clients, governments and global corporations. As a Travel Coordinator you will be the operational backbone of the travel design team, ensuring every detail of a bespoke itinerary is organised, accurate and delivered flawlessly.

Key responsibilities

• Conduct destination research, source accommodations and curate experiences to support the Travel & Operations Manager.
• Manage end‑to‑end booking of flights, hotels, transfers, dining reservations and special arrangements with meticulous attention to detail.
• Liaise with suppliers, hotels, DMCs and experience providers to confirm availability and secure reservations.
• Maintain and update the company’s supplier database, researching new partners across global destinations.
• Prepare polished travel documents, journey briefs and booking confirmations that meet Ember’s brand standards.
• Ensure accurate entry and upkeep of CRM and internal systems.

Required profile

• Exceptional organisational abilities and a passion for detail.
• Strong interest in luxury travel and experiential design.
• Comfortable working behind the scenes rather than in a client‑facing capacity.
• Ability to build and maintain efficient operational systems.

Required skills

What we offer

• Opportunity to work with a Forbes‑endorsed luxury brand.
• Collaborative environment focused on high‑impact travel experiences.
• Full‑time on‑site role in Abu Dhabi.