Admin, Commercial & Logistics Coordinator – Dubai

About the role

We are seeking a proactive professional to serve as the operational backbone of our Dubai office, handling administrative, commercial and logistics functions. The role requires a fast‑paced, ownership‑driven individual who can manage multiple priorities and support the team from day‑to‑day operations.

Key responsibilities

• Oversee daily office administration, scheduling and correspondence.
• Prepare and manage contracts, proposals, client communications and commercial renewals.
• Coordinate procurement activities from order placement to supplier follow‑up.
• Organise logistics for shipments, deliveries, meetings and business travel.
• Maintain accurate databases, filing systems and transaction records.
• Support invoicing, budgeting and general financial administration.
• Act as primary contact for client inquiries, complaints and feedback.
• Ensure compliance with company policies and UAE regulations.

Required profile

• Minimum 3 years of experience in an administrative, commercial or operations role.
• Hands‑on HR administration experience is a strong plus.
• Solid understanding of supply‑chain, procurement or logistics processes.
• Bachelor’s degree in Business Administration, HR or a related field, or equivalent experience.
• Excellent written and verbal communication in English.
• Highly organized, detail‑oriented and able to juggle multiple priorities.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Experience with ERP systems.
• Experience with CRM systems.

What we offer

• Competitive salary package.
• Health insurance and company benefits.
• Opportunities for growth and professional development.
• Supportive and inclusive team culture.